The short answer
This is a free blank invoice form in PDF. It has lines for your business, your client, your GST/HST number, the work, the tax and the balance due.
Print it and fill it in by hand. To type an invoice instead, use the free invoice generator.
Blank invoice template
One letter-size page, PDF. Black and white, so that it prints on any printer.
Download the blank invoiceWhat each field on the invoice means
The form follows the order a client reads it in. How to write an invoice explains which details the CRA expects at each sale amount.
| Field | What to write |
|---|---|
| From | Your legal or business name, address, phone and email. |
| GST/HST number | Your full number, if you are registered. Leave it blank if you are not. |
| Invoice number | A number used once, so that you and the client can find this invoice. |
| Invoice date | The day you issue the invoice. |
| Payment due | The date the client must pay by, or terms such as net 30. |
| Bill to | The client's name and address. |
| Description of work | What you did, with dates if that helps the client. |
| Qty or hours, Rate, Amount | How many, the price of each, and the two multiplied. |
| Subtotal | All the amounts added, before tax. |
| GST/HST | The rate and the tax on the subtotal, if you are registered. |
| PST or QST | A separate provincial tax, only where it applies to what you sell. |
| Total | The subtotal plus tax. |
| Less deposit or paid | Money the client already paid towards this invoice. |
| Balance due | What the client still owes. |
| How to pay | Your e-Transfer email, or another way to pay you. |
Sample invoice, filled in
This sample is for a made-up dog walker in Ontario who is registered for GST/HST. The number follows the CRA's example format.
Invoice 1042
From: Northside Dog Walking, 12 Elm St, Guelph, ON. GST/HST number 123456789 RT0001
Bill to: Jordan Lee, 45 Oak Ave, Guelph, ON
Invoice date: November 30, 2026. Payment due: December 14, 2026
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Weekday dog walks, 30 minutes | 12 | $28.00 | $336.00 |
| Weekend dog walks, 30 minutes | 2 | $35.00 | $70.00 |
- Subtotal
- $406.00
- HST 13%
- $52.78
- Total
- $458.78
How to pay: e-Transfer to pay@northsidedogs.example
The tax is $406.00 × 13% = $52.78, for a total of $458.78. The sample shows one HST amount, because the CRA says not to show the federal and provincial parts of the HST separately (Guide RC4022, checked October 31, 2026).
What brings you here today?
Tired of chasing unpaid invoices?
Biller shows which invoices are still open, sends clients polite payment reminders on a schedule you pick, and lets them pay by e-Transfer or card.
Start freeFree plan — unlimited invoices, no card needed.
Setting your prices?
Our pricing guides show what Canadian service businesses charge, service by service. When you have your rate, the free invoice generator turns it into a GST/HST-ready invoice.
Thanks for telling us.
The rest of this guide is written for you. If you ever take payments for your own work, see how Biller tracks them.
Blank template or invoice generator?
- Use this blank template to keep paper copies, or to write an invoice on site.
- Use the invoice generator to type an invoice, with the tax worked out for you, and download a finished PDF.
- Use the construction invoice template for progress billing on a contract.
Need the tax on an amount? The HST calculator gives it in seconds. Not registered yet? See how to register for GST/HST.
Questions
Is this invoice template free?
Yes. Download the PDF and print as many copies as you need. You do not need an account or an email address.
Can I fill in this invoice form on my computer?
The PDF is a blank sheet to print and fill in by hand. To type an invoice and let the page do the math, use the free invoice generator.
What is the difference between this template and the invoice generator?
This template is a blank form to print or keep. The invoice generator is a form on our site: you type your details, it works out the tax, and you download a finished PDF.
What should go in the GST/HST number field?
Your full number, such as 123456789 RT0001, if you are registered. If you are not registered, leave the number and the tax lines blank, because you do not charge GST/HST.
Should I split Ontario HST into 5% and 8% on an invoice?
No. The CRA says not to show the federal and provincial parts of the HST separately. Show one HST amount or rate.
What rate goes in the GST/HST line?
It depends on the place of supply, which is not always where your business is. See GST or HST for the rate by province.
How do I number my invoices?
Use any system that gives each invoice its own number, and keep a copy of each one. Numbering in order, such as 1001, 1002 and 1003, is the simplest way.
General information, not tax advice. CRA details checked on Canada.ca on October 31, 2026.